Annual Community Grant Guidance Notes

Applications received after the closing date will not be considered.

• The grants officer will log all applications received.
• All applications will be checked to make sure they meet the eligible criteria and haveattached all the appropriate documentation. If at this point we find that information is missing, we will contact you and give you five days to provide us with the additional information.
• All eligible applicants will be passed on to the Grants Board for assessment.
• The Grants Board meets in February to make their final decision on what applications are awarded the funding.
• The Grants Board’s recommendations are then passed to Cabinet for approval and the minutes signed off prior to applicants being informed whether their application was successful or not.

If your application is unsuccessful you will receive an email notifying you of this decision and why this decision was made.

If your organisation is successful you will receive an email outlining:

• The conditions of the grant
• Any special conditions
• When we will pay the grant
• Details on feedback expectations

Before we release any grant payments you must sign and return the Annual Grant Agreement within 6 weeks.

• Once the signed agreement has been returned you will be paid (usually but not always) intwo instalments; one in May and one in October.
• You will be asked for monitoring information four times throughout the year, it is important you complete the Annual Grant monitoring form to ensure you are considered for any future funding.

The Grants Board’s decision on whether or not you have been awarded the funding is final, however if your application is unsuccessful you can contact the Grants Officer for feedback.