Privacy notice

Internal departments

There are specific occasions when it is necessary to share personal information between different sections or departments within the Council, for example to help reduce crime or investigate fraud.

An example of this is in reducing housing benefit fraud and involves the Council sharing council tax, housing benefit, electoral registration and other licensing and registration data to ensure that claimants are not claiming illegally. Other organisations the Council may share data with, in order to protect public funds, include government departments, local authorities and financial institutions.

Electoral Registration

To verify your identity the data you provide will be processed by the individual Electoral Registration Digital Service managed by the Cabinet Office. As part of this process your data will be shared with the Department for Work and Pensions and the Cabinet Office suppliers that are data processors for the Individual Electoral Registration Digital Service. Your data will also be used as part of the national data match step. This involves the checking of information about existing electors on our register to help us identify properties where residents may have changed.You can find out more information by visiting the electoral registration privacy webpage on Gov.uk.

Other councils & community organisations

This Council also works closely with other Councils and community organisations and often needs to share information with them in order, to deliver your services. However, we will not supply these organisations with your information unless we are satisfied that equal measures are in place to protect the information from unauthorised access. We will also not supply your information to any organisation for marketing purposes without your prior explicit consent.

Auditors

The Council may also share information with other bodies responsible for auditing or administering public funds in order, to, prevent and detect fraud such as the Department for Work and Pensions or HM Revenues and Customs, as allowed by law. We may check information you have provided, or information about you that someone else has provided, with information held by the authority.

National and Local Fraud Initiatives

The Cabinet Office requires us to carry out data matching exercises as part of their national fraud initiative. Data matching involves comparing computer records held by one body against other computer records held by the same or another body. This is usually personal information. Computerised data matching allows potentially fraudulent claims and payments to be identified. Where a match is found it indicates that there is an inconsistency which requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.

The Cabinet Office requires us to participate in a data matching exercise to assist in the prevention and detection of fraud. We are required to provide, particular sets of data to them. This work does not require the consent of the individuals concerned under the Data Protection Act 1998 or the UK GDPR.

Burial plot deed holder's information will be released to funeral directors or the individual responsible for arranging a further internment into a grave pursuant to the Council's powers under Part II of Schedule 2 of the Local Authorities' Cemeteries Order 1977.